Customize a flow by adding one or more advanced parameters and multiple actions for the same trigger. For example, add an advanced parameter that sends an email message as high priority. In addition to sending mail when an item is added to a SharePoint list, create a file in Dropbox that contains the same information.

Prerequisites

Add another action

In this procedure, you'll add an action in the middle of the flow. This action will save a file in your Dropbox, archiving the item in the list.

  1. In flow.microsoft.com, select My Flows in the top navigation bar.

  2. In the list of flows, select the edit icon, which looks like a pencil, next to the flow that you want to edit.

  3. Select the "+" button, and then select Add action.

    Collapsed add

  4. In the list of possible actions, search for Create file, and then click Dropbox - Create file.

  5. If prompted, provide your Dropbox credentials.

  6. In the form that appears, select the ellipsis button, browse to the folder you want, and then select Choose.

  7. Give the file a name with an extension such as .txt and, to ensure that each file name is unique to a list item, add one or more placeholders.

    If a file has the same name as an existing file, the new file will override the existing one.

  8. Add whatever content you want in the file, including as many placeholders as you want, and then select Update flow.

    Token added to the field

  9. Send a tweet that contains the keyword you specified.

    Within a minute, a file is created in your Dropbox account.

Reorder or delete an action

  • To receive email after the file is created in Dropbox, move the Dropbox action by dragging its title bar above the email action, and drop the Dropbox action when the cursor indicates that it's OK.

    Note: You can't move a step before another if you're using any outputs from that step.

    Delete the menu

  • To delete an action, select the ellipsis (...) near the right edge of the title bar for the action you want to delete, select Delete, and then select OK.

    Delete the menu

    Note: You can't delete an action if you are using any outputs from it anywhere in the flow. First, remove those outputs from the fields, and then you can delete the action.

Add advanced parameters

Start with a flow that has a step for Send email.

  1. Near the bottom of the Send email form, select the ... icon to show advanced parameters.

    Sharepoint triggers

  2. In the Importance list, select High, and then select the ... icon again to hide the advanced parameters.

  3. Near the bottom of the screen, select Update flow to save your change.

    Click the done button